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1. How do I request a Police Report?

If you need a copy of an incident report from the Ephraim City Police Department, you will need to complete a GRAMA form. These forms are available at the Police Department Office, or you may access one by clicking on the link below.

GRAMA REQUEST

There are some minor fees associated with most copies of reports:

• Reports (up to 10 pages) are $5.00
• Additional pages are charged at .10 cents per page
• Traffic Accident Reports (the “DI-9”) are $5.00
• Photographs are $25.00 per DVD/Disc
  • You may be billed for additional charges should the case/research required be extensive. In accordance with Utah Code Annotated 63G-2-203 Ephraim City Police Department will provide the first ¼ hour free of charge. Thereafter employee time will be at a cost of $4.00 per 15 minutes or $16.00 per hour.
  • Items that are not readily available, items that require extensive review and/or redacting of information and other non-standard releases may be billed by the hour as well.
  • By law, not all reports are immediately available. Some reports may be classified as private, controlled, or protected and may be considered unobtainable for disclosure. In addition, copies of police reports are not able to be released until after they have been adjudicated or processed through court. If you are the defendant on a case that is not adjudicated, you or your attorney can obtain a copy through “Discovery” from the Prosecuting Attorneys Office.
  • Sensitive information such as names of juveniles, the names of victims and information that relates to medical conditions are generally protected, and therefore may be redacted from reports prior to release.
  • If you need a copy of a report, please click on the link below. You will need to fill out the request completely and be as specific as possible. You may then bring the request in to the office or you can mail it to us. Valid photo ID will need to be presented and fees paid in full prior to the release of a report.
  • Additionally, those wanting reports need to make the request in advance. Due to the volume of requests, it may take up to 10 business days to fill the requests. (Utah law allows up to ten days to respond to GRAMA requests, often the numbers of requests received in a given day or week can make that limit difficult to meet.) Please plan accordingly and turn in your request early! Especially if the report is needed for your court case! 

2. What are your office hours?

The office is open from 9am-2pm Monday-Friday.

3. Who do I call in case of an emergency?

Call 911

4. How do I get a copy of a Traffic Accident Report?

• Reports can be obtained through our office during normal business hours. (Office hours are Monday-Friday 8:00am-4:30pm). You must be the subject of the report or the legal parent or guardian of a minor involved.
• Requests must be received in writing and proper identification is required. You may fill out a request at the police department office or email a request to lynsey.zeeman@ephraimcity.org. After records receives your request, they will email you a GRAMA request form. Simply fill it out and email the GRAMA request form back to records, along with a copy of valid picture ID. You should expect up to 10 business days for a copy of the report to be processed. Email requests must include a copy of valid picture ID. Report fees must be paid prior to release of the report

5. How do I get a copy of my incident report?

• You can obtain a copy of your incident report through your defense attorney. If you are not represented by counsel, you may request a copy of your report by filling out a GRAMA form in the police department office or by emailing your request to lynsey.zeeman@ephraimcity.org. After records receives your request, they will email you a GRAMA request form. Simply fill it out and email the GRAMA request form back to records, along with a copy of valid picture ID. Generally, reports will not be released until the case has been approved by a supervisor and closed. This can take a few business days up to several months depending on the case. We prefer incident reports be picked up in person. Incident reports will not be released until fee is paid in full.

6. My son/daughter needs a Reference Letter for their mission.

• We offer Reference Letters to citizens of Ephraim City. There is no charge for this service. You must come into the police department with photo ID and fill out a request. Letters can usually be taken care of while you wait.

7. How do I obtain an expungement of my criminal record?

• Expungements must be processed through the Bureau of Criminal Identification. For expungement application, please go to Utah Bureau of Criminal Identification’s website.

8. How do I register as a sex offender?

• Ephraim City Police Department does offer the service of registration for sex offenders by APPOINTMENT ONLY. You must contact our office by telephone (435)283-4602 to schedule an appointment.